The care
cycle.
Six rounds run every day, in every office — the administrative cycle that keeps the practice documented and the record current.
The administrative
day.
Each round produces a record. Each record lands in one chart.
Intake & registration
New patients registered, existing charts pulled, insurance and consent forms verified — the visit starts with a documented chart, not a clipboard pile.
Encounter documentation
Each visit documented in the unified chart — history, exam, assessment and plan written by the physician at the time, not reconstructed later.
Referral tracking
Referrals inside the practice move on one chart; outside referrals are written, timed and followed up — the office knows where every patient went.
Consent & procedures
Informed consent signed and filed before any procedure — anesthesia protocols, surgical documentation and post-op notes in the same record.
Billing & coding
Encounters coded and billed from the chart — documentation drives the claim, not the other way around.
Follow-up & records
Results routed to the ordering physician, patients contacted where the plan requires it — the chart closed with the next step written.
Rules the practice
lives by.
Physician-led, office-run
Clinical decisions belong to the physician; administrative machinery belongs to the office — neither side improvises the other's job.
Chart before conclusion
If it's not documented, it didn't happen — every encounter, consent and referral exists in the record before it's acted on.
License is current
Credentials lapse silently — the office verifies licensure and board status on the annual cycle, not when a payer asks.
Referral is a handoff
A referral isn't a suggestion — it's a documented transfer with a destination, a date and a follow-up owner.
Office hours respected
Physicians keep office hours they can actually keep — schedules are set by the office and honored, not overrun.
Privacy in the hallway
Patient information stays in the chart — the office's rule applies to waiting rooms, hallways and phones, not just records.
Asked at
the desk.
Write or call the Athens office with the department you need — the office verifies availability, sends intake paperwork and schedules the first visit. Referrals from outside physicians go through the same desk.
Each physician practices under their own license and board credentials — the office maintains a current credential file on every provider, reviewed annually.
Records requests go through the office with the patient's written authorization — the chart is produced on lawful request. Internal referrals are written and tracked so the receiving office already has the record.
Office visits are billed per the office's published schedule — write to the office with your plan details and we'll confirm coverage before the first visit. The office doesn't surprise-bill for items the schedule doesn't list.
Appointments,
answered in writing.
For scheduling, referrals or office matters, write to Athens — answered by the practice, not a call center.
Contact the practice